Every person in a managerial position eventually reaches a point where they need to compose an acknowledgment letter. These letters are basically a thank you note in which the author recognizes the work of a certain person and expresses their gratitude for it. The only distinction between a traditional thank you note and an acknowledgment letter is that the former focuses on one small event, like organizing a group lunch, whereas the former focuses on something long-term, like a hardworking community service volunteer.
It can be difficult, to sum up, something as extensive as this within one letter, so here is some essential guidance in this regard.
Stay On One Page
While it can be very easy to drone on and on about a person you are especially grateful to, it is important that you restrict yourself to one leaf. Anything more becomes difficult for the recipient to manage and preserve for an extended duration. It can be very helpful to make a rough draft first and then write. This way, you will be able to ensure that you include all important information in the essay without going overboard with the word count.
Express Your Feelings Freely
As the name suggests, acknowledgment letters ‘acknowledge’ everything that a certain person has done. However, even though it may seem like these letters are a very professional affair, you actually have to be quite sentimental in them. Unlike thank you letters, which are event-driven (you are thanking someone for a certain action), acknowledgment letters are emotion driven (you are expressing your personal feelings and gratitude for a certain person’s work).
Therefore, it is actually encouraged that you are not stoic and actually describe your emotions regarding the person’s work. Nevertheless, you should avoid getting melodramatic as well. It is important to strike a balance.
Only Bring Up Positive Things
The purpose of acknowledgment assignment writing is to praise a person for their hard work. Therefore, it would be ironic to discuss their flaws in it. It is likely that you have certain poor opinions about whatever person you are writing this letter for, and might even have bad blood with them, but you cannot ‘acknowledge’ them in this paper. You have to stay positive and express your appreciation for all the good work the subject in question has done.
Recall Specific Details
You also have to give your paper legitimacy and demonstrate its authenticity. Include specific events, actions, and details that will show precisely why you are appreciating the subject of the letter. This will also show that your opinions are genuine because you can recall these specific actions, and are not simply writing it for the sake of it.
Conclude By Highlighting The Consequences
As you approach the end of your acknowledgment letter writing, you should mention how the actions and work of the receiving individual have made a considerable positive impact on the organization they were working with. Do not be abstract about this, and clearly show how exactly they left a good influence on the company, and how their effect will be continued to be felt for some time to come.
Wish Them Well
At the very end of your letter, you should wish the person whom the letter thanks good luck. Express your wish to see them do well, regardless of your actual personal feelings. You should also mention that the person will be a valuable asset to whatever organization or person(s) they will work in the future.
As a leader, it is your responsibility to write these letters. These six things are all you need to know to get started on your acknowledgment letter writing.